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EUROPEAN EQUESTRIAN FEDERATION

EVENT SUSTAINABILITY ASSESSMENT

Striving for a Greener Future

In an era marked by environmental awareness and a growing commitment to sustainable practices, the assessment of event sustainability has gained paramount importance. Event organizers, stakeholders, and participants are increasingly recognizing the significance of minimizing the ecological footprint of events, whether they are large-scale conferences, festivals, trade shows, or community gatherings. A comprehensive event sustainability assessment serves as a pivotal tool in achieving this goal, aligning events with the broader global sustainability agenda.

Longines EEF Series Assessment

In 2023 EEF tasked Katerina Liberi (GRE NF) to collect data and with the use of the Event sustainability tool to evaluate the events part of Longines EEF Series, season 2023

This tool can be accessed by any event organiser to give an indication of their current level of sustainable practice. The results will show at the end of the form. A copy of these results will be held confidentially by the EEF to provide an overview of the event sustainability landscape and will never be published or shared without prior consent.

The tool covers the following areas:

  • Governance & Reporting
  • Energy & fuel consumption
  • Water use
  • Manage supply chain
  • Waste management

The questions with answer YES / NO bring 1 point for YES and 0 points for NO.

The marks for the other questions are at the range from 1 to 5.

The OVERALL SUSTAINABIITY MARK could be:

1: for score 1-20%
2: for 20,01-40%
3: for score 40,01-60%
4: for score 61,01-80%
5: for score 81,01-100%

Event Sustainabiity Tool

Event

Event Sustainability Contact Person

Governance & Reporting

DESCRIPTION

VALUE

YES/NO

NOTES

1.

Has the OC appointed a team member as a responsible person for sustainability matters and the fulfillment of the Green Code of Conduct Requirements?

2.

Does the OC have any type of of environmental policy in place?

2.1.

Environmental Policy

2.1.

Zero Waste Plan

2.3.

Pollution Reduction Policy

2.4.

Water Usage Reduction Plan

3.

4.

Has the LES venue undergone the following certification?

ISO 45001 or equivalent - Occupational Health and Safety  Management

ISO 14001 - Environment Management

ISO 50001 - Energy Management

Energy & fuel consumption

DESCRIPTION

VALUE

YES/NO

NOTES

5.

Does the OC monitor energy consumption?

6.

Does the OC buy Green Energy (produced by renweable sources)

7.

Do you know how much Green Energy you use?

8.

Which energy efficiency practices have been adopted by the OC?

LED Lighting in common use areas, stables etc

Presence-controlled, time-controlled lighting in WCs & corridors

Show schedule maximize the use of daylight

Air cooling by using passive cooling solutions (shading, natural ventilation)

The energy provided is produced by renewable sources (ex. Solar panels for the trucks, hot water produced by solar water heaters)

Other (please define)

9.

Which fuel reducing practices have been adopted by the OC?

Accommodation for riders/grooms/officials provided in Venue or in walking distance from the Venue

Efficient shuttle service schedule with buses or vans that minimize the need to use private cars

Electric or Hybrid cars are used for the transportation of participants

Eco-friendly means of transport are used to move in Venue (bicycles, electric vehicles)

Use of local material and products to minimize the transport distance

Other (please define)

Water use

DESCRIPTION

VALUE

YES/NO

NOTES

10.

Does the OC monitor water consumption?

11.

Which water efficiency practices have been adopted by the OC?

Show schedule has been taking under account to minimize the use of water for arena maintenance

Show schedule has been taking under account to minimize the use of water for horse “cooling down”

Time-controlled showers and low flushing toilets

Rainwater collection system for use in arena maintenance

Signs to remind grooms/athletes/spectators to consume water responsibly

Other (please define)

Manage supply chain

DESCRIPTION

VALUE

YES/NO

NOTES

12.

Does the OC check suppliers/contractors are using sustainable practices in the following sectors?

Catering services avoid single use materials such as straws, disposable cutlery and cups, and packaging.

Provide water from refill taps or drinking water fountains to minimise plastic bottles/cups.

Timber and forestry products are certified under an accepted international sustainable forestry management scheme such as FSC Chain of Custody certification or PEFC

Plants & flowers that are used for decoration comply with Fairtrade/ local and organic requirements and compost properly. After the event will be planted or donated.

Eco-friendly or Fairtrade merchandising

Reuse, share, rent or donate material to maximise its use (jumping equipment, fencing, banners, signage, tents, electronic material, decorations, carpeting etc.).

Collaborate with other local events and reuse material for future editions of the event.

Redistribute food surplus (ex. charities or community groups)

Other (please define)

Manage supply chain

DESCRIPTION

VALUE

YES/NO

NOTES

13.

Which waste management practices have been adopted by the OC?

Manure produced during the event is collected in areas/containers in a safe way to avoid water contamination and pollution of the environment

Manure produced during the event is removed in cooperation with certified companies and it is handled by the contractors in line with the environmental guidelines for this kind of waste.

Different bins for collecting and sorting recyclable material (paper/glass/plastic/aluminum)

Competition Material & Signage are designed to be re-used for future editions of the event

Signs to remind grooms/athletes/spectators to recycle

Other (please define)

Results

OVERALL
SUSTAINABIITY
MARK

1: 1-20%
2: 20.01-40%
3: 40.01-60%
4: 60.01-80%
5: 80.01-100%

5

4

3

2

1